What a ready-made CRM subscription costs
Ready-made CRMs charge every month, usually per user. Here is an example for a team of 10 over 3 years, at the prices listed on their official websites:
| CRM | Per month | Over 3 years |
|---|---|---|
| Kommo (formerly amoCRM), Advanced plan | $35 × 10 users = $350 | $12,600 |
| Bitrix24 Standard | €99 billed annually, €144 billed monthly | €3 564–5 184 |
| CRM by MAS Project | 0 | from $800 one-time |
What you get
- Any features your business needs. Clients, leads, deals, invoices and payments, schedules, salaries, inventory, reports. Need a feature? We build it.
- Unlimited staff. Everyone gets their own access: the owner sees everything, a manager sees their deals, an employee sees their tasks and their salary.
- We migrate your database. Clients, payment and deal history from Excel, Google Sheets or another CRM, if you need it.
- An app on your phone and computer. Installs straight from the browser, no App Store or Google Play needed.
- Reminders. Notifications on your phone, computer or Telegram: send an invoice, a client hasn’t paid, today’s tasks.
- Leads from your website and ads go straight into the CRM, tagged with where the client came from.
- Reports. Income and expenses, ad ROI, which sources bring in clients.
- AI assistant. We connect the CRM to ChatGPT or Claude: “add a client”, “what’s on my list today”.
- The system and the data are yours. The CRM runs on your own account, not on someone else’s service.
Case study: the CRM for our own agency, MAS Project
The agency’s records lived in several Google Sheets: client payment dates in one, team salaries in another, and leads in messengers. We wrote our own CRM and moved the entire history into it. The first working version took one day; we kept adding features as we went.
- 70 clients and 72 projects with payment history since November 2023 moved over from spreadsheets
- Website leads land in the CRM instantly, with a notification on the phone
- Invoice reminders: on the 1st, send the invoice; on the 5th, check the payment; overdue payments are visible at once
- Ad specialists’ pay is calculated as a percentage of each project; the manager only checks it
- Wallets for business accounts and cards in dollars, euros and hryvnias, converted by the CRM at the exchange rate
- Ad ROI for every source: website, WhatsApp, referrals, AI assistants
- 3 roles: the owner sees everything, the manager sees their projects, the ad specialist sees their projects and their pay
- The CRM is connected to Claude: you can type “add a client” or “what’s on today”
No monthly fee for the CRM.
CRM demos for your industry
Every CRM is built around a specific business’s processes. Here is how it looks in four industries:
Don’t see your industry? Tell us how your work is organized and we’ll show you how it would look in a CRM.
How a project works
- Brief. We look at how your work is organized: who does what, where records are kept now, what is inconvenient.
- Feature list and prototype. We describe the features and show how the main screens will look.
- Development. We build the CRM and show you interim versions.
- Data migration. We move clients, payments and history from spreadsheets or your old CRM.
- Training and launch. We add your staff, set up access and show the team how to work in it.
- One month of free support. For the first month after launch we add every feature you need at no charge. After that, we quote the cost of any improvement in advance.
No hidden fees
There is no monthly fee for the CRM. Paid services such as Viber or SMS messaging are connected only if you want them, and you pay those providers directly, with no markup from us.
Further reading
FAQ
How much does CRM development cost?
From $800. We give the exact price after the brief, since it depends on the number of features. It is a one-time payment with no monthly subscription.
How long does development take?
We give the timeline after the brief. For example, we built the first working version of our own agency CRM in one day and then added features as we went.
Do I have to pay for a server?
No, there is no monthly fee for the CRM. Paid services such as Viber messaging are connected only if you want them.
How many staff members can use it?
As many as you like, with no per-user fees. Each staff member gets their own access settings.
Will you migrate our data from Excel, Google Sheets or another CRM?
Yes, we do it ourselves: clients, payments, deals and history.
Does the CRM work on a phone?
Yes. The CRM installs as an app on your phone and computer straight from the browser, and notifications arrive on both devices.
Can features be added after launch?
Yes. For the first month after launch we support you for free and add every feature you need. If you need an extra feature after that, we quote the cost in advance.
Other services
Let’s discuss your project
We will review your niche and markets, show similar case studies and propose a launch plan.
Get in touch